Administrative Director

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TheSoul Publishing is one of the largest international digital media publishers in the world. With the 17 years of history, offices in 4 countries, and the team of 2900+ creative minds globally the successful growth of our company continues to speed up every day. We have production studios in Cyprus and Latvia where we create positive and informative content for over 1 billion of our subscribers. Among our most successful projects are 5-Minute Crafts, Bright Side, 123 Go!, La La Life and many more.

Budapest studio opening is fast-approaching, and we have a few administrative roles that are open, including Administrative Director, Office Manager and Project Administrator.

Administrative Director is the most senior role in the administrative chain, and we are looking for an experienced candidate with strong office management and negotiation skills to establish, manage and improve the efficiency of our operations in Budapest Studio.

Job responsibilities:


  • Organize and control all administrative processes, ensure the smooth-running of the office

  • Represent the interests of the company and actively resolve office-related issues with third party organisations that do not require the direct involvement of the management

  • Manage administrative staff (office managers, cleaners, drivers, couriers, etc.)

  • Develop and streamline operating procedures and policies in the office

  • Develop and maintain company transport policy, liaise with vendors, arrange maintenance

  • Control budgets that apply to office maintenance and supplies

  • Organize office infrastructure (order supplies, manage security, maintenance, internet, insurance, cleaning services)

  • Organize catering (food delivery, tea/coffee/water/snacks)

  • Organize corporate events for the office employees

  • Monitor employees compliance with general and fire safety rules

  • Take part in projects and initiatives related to Budapest studio

  • Update senior executives and liaise with a variety of internal stakeholders


Candidate requirements:


  • Solid experience in Office Administration

  • Excellent organisational and leadership skills

  • Process improvement and optimization skills

  • Outstanding communication and negotiation skills

  • Problem-solving aptitude and proactive approach

  • Strategic planning and prioritisation skills

  • Ability to work within a fast-paced environment

  • At least Intermediate level of English

  • Native or fluent Hungarian


What we offer:


  • Full-time official employment: 9:00-18:00, Mon-Fri;

  • Competitive salary, depending on experience & qualifications;

  • Corporate medical insurance, lunch support and parking space;

  • Work in a modern creative studio environment with talented co-workers;

  • 800+ internal educational courses and materials, individual programs on demand, internal expertise hubs and transparent knowledge sharing;

  • A tech-savvy approach and carefully structured processes: no bureaucracy, an ecosystem friendly to new ideas, transparent task management, asynchronous communication (fewer meetings and more thoughtful written communication);

  • Creative vibes and an international team: 90% of company employees are creators who work from 70+ countries and make awesome positive content for millions of followers worldwide.


Interested? Please send your CV in English to lina.kim@id.thesoul.io and don't forget to put the vacancy title in the subject line of your email.

Also, be prepared to complete a test task. The same task is given to all candidates and is aimed exclusively at verifying your professional skills.

We appreciate your interest in our roles and the company. Your CV will be carefully reviewed by our team, and if we are ready to move forward with your application, one of our Recruiters will contact you and explain the next steps.

TheSoul Publishing is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and we do not discriminate based upon race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other characteristics protected by law. We care for the privacy of our candidates, all the data you provide to us is maintained, protected and confidential.

 

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