Office Manager

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TheSoul Publishing is one of the largest international digital media publishers in the world. With the 17 years of history, offices in 5 countries, and the team of 2900 creative minds globally the successful growth of our company continues to speed up every day. We have production studios in Cyprus, Latvia and Russia where we create positive and informative content for over 1 billion of our subscribers. Among our most successful projects are 5-Minute Crafts, Bright Side, 123 Go!, La La Life and many more.


Currently, we are looking for an Office Manager to join our growing team in the new office in Latvia (Riga). We are looking for a person to take care of the smooth-running of the office, create and maintain a pleasant work environment while ensuring high levels of organizational effectiveness, communication and safety.


Responsibilities:


  • Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, shopping;

  • Organize the office layout and order stationery and all office equipment;

  • Maintain the office condition and arrange necessary repairs;

  • Arrange logistics of TSP visitors, relocated employees, candidates, employees from other offices visiting Riga;

  • Ensure that all items are invoiced and paid on time;

  • Manage office budget, ensure accurate and timely reporting;

  • Provide general support to visitors;

  • Address employees queries regarding office management issues (e.g. stationery, hardware);

  • Liaise with facility management vendors, including cleaning, catering and security services.


Requirements:


  • Proven experience as an Office Manager, Personal Assistant or Administrative Specialist;

  • Proficiency in MS Office and office equipment;

  • Excellent time management skills, ability to multitask and prioritize work;

  • Attention to detail and problem-solving skills;

  • Strong organizational and planning skills in a fast-paced environment;

  • Fluent English, knowledge of Russian is advantage;

  • Sense of humour and stress-resistance.


What we offer:


  • Full-time official employment: 9:00-18:00, Mon-Fri;

  • Competitive salary;

  • Medical Insurance;

  • Lunch vouchers at Lido Origo;

  • Parking space at Europark Origo;

  • Work in a modern video studio with talented co-workers;

  • 800+ internal educational courses and materials, individual programs on demand, internal expertise hubs and transparent knowledge sharing;

  • A tech-savvy approach and carefully structured processes: no bureaucracy, an ecosystem friendly to new ideas, transparent task management, asynchronous communication (fewer meetings and more thoughtful written communication);

  • Creative vibes and an international team: 90% of company employees are creators who work from 70+ countries and make awesome positive content for millions of followers worldwide.


Professional growth and development opportunities within international company

Work in a modern video studio in Origo with talented co-workers and a creative atmosphere. Highly working environment with a positive attitude: we share our knowledge and best practices with each other and constantly learn from one another


Interested? Send your CV to lina.kim@id.thesoul.io and don't forget to write the vacancy's name in the subject line of your message!


Please attach your CV in English and be prepared to complete a test task. The same task is given to all candidates and is aimed exclusively at verifying your organizational skills.


We appreciate your interest in our roles and the company. Your CV will be reviewed carefully by our team, and if we are ready to move forward with your application, one of our Recruiters will contact you and explain the next steps.


TheSoul Publishing is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and we do not discriminate based upon race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other characteristics protected by law. We care for the privacy of our candidates, all the data you provide to us is maintained, protected and confidential.

 

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