Office Manager

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TheSoul Publishing is one of the world’s most popular online media companies. We produce entertaining, positive and original content — including videos, articles, animation, and music — for our 1,5 billion (yes, 1 500 000 000!) followers on social media channels, such as 5-Minute Crafts, 123 GO! and Bright Side. Behind the scenes, there is our team of 2,500+ creative minds working remotely from 70 countries and in 5 offices. Join us and take a leap into the world of creativity!


Budapest studio is up and running, and we are currently looking for an Office Manager to take care of the smooth-running of the office, create and maintain a pleasant work environment while ensuring high levels of organisational effectiveness, communication and safety.


What you will do:


  • Welcoming guests/employees/visitors at the entrance

  • Serve as the key contact person for queries related to maintenance, mailing, cleaning, supplies, equipment, etc;

  • Organise the office layout and order stationery and all office equipment;

  • Maintain the office condition and arrange necessary repairs;

  • Arrange logistics of TheSoul Publishing studio visitors, relocated employees, candidates, employees from other offices visiting Budapest;

  • Ensure that all items are invoiced and paid on time;

  • Manage office budget, ensure accurate and timely reporting;

  • Provide general support to employees;

  • Address employee's queries regarding office management issues (e.g. stationery, hardware);

  • Liaise with facility management vendors, including cleaning, catering and security services.


What we are looking for:


  • Proven experience as an Office Manager, Personal Assistant or Administrative Specialist/Receptionist

  • Outstanding communication and negotiation skills

  • Problem-solving aptitude and proactive approach

  • Strong organisational, planning and prioritisation skills

  • Ability to work within a fast-paced environment

  • Sense of humour and stress-resistance

  • At least Intermediate level of English

  • Native or fluent Hungarian


What we offer:


  • Full-time official employment: Mon-Fri, 9:00-18:00

  • Competitive salary & performance-based bonuses

  • Lunch and commute support, medical expenses reimbursement

  • Work in a modern video studio at Dorottya Udvar

  • Casual and informal work environment, zero bureaucracy

  • Creative vibes and an international team of like-minded people

  • Business travels to other studios in Latvia/Cyprus to share experiences with colleagues

  • Internal learning system with more than 800 training courses

  • English classes, if you want to improve your language skills


Interested? Please send your CV to gulnaz.shaikhutdinova@id.thesoul.io and don't forget to put the vacancy title in the subject line of your email.


Also, be prepared to complete a test task. The same task is given to all candidates and is aimed exclusively at verifying your professional skills.


We appreciate your interest in our roles and the company. Your CV will be carefully reviewed by our team, and if we are ready to move forward with your application, one of our Recruiters will contact you and explain the next steps.


TheSoul Publishing is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and we do not discriminate based upon race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other characteristics protected by law. We care for the privacy of our candidates, all the data you provide to us is maintained, protected and confidential.

 

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