Personal Assistant

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TheSoul Publishing is one of the largest internet publishers in the world. Every day, we create and publish hundreds of entertaining and informative videos, articles, and animations for our 1+ billion subscribers all around the world. We publish content on Facebook, YouTube, and Instagram, and we also have our own websites and mobile apps.


We are looking for a responsible and experienced Personal Assistant to work in our Limassol HQ and provide personalised administrative support to one of the C-level managers of TheSoul Publishing in a well-organised and timely manner.
You will work on a one-to-one basis on a variety of tasks related to the manager’s work and personal life and communication.


The role is based in Limassol (Cyprus). We are happy to consider both the candidates who are based in Cyprus and those who are considering relocation. We provide relocation packages for the candidate and their family. 

Responsibilities:

Support the manager directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination and so on:


  • Management of various personal and business-related projects, including long-term- tracking and coordination, interaction with contractors and service providers;

  • Monitor pending projects to ensure organisational and timeliness of follow-up;

  • Arrange business trips & all associated logistics;

  • Arrange personal trips & vacations;

  • Conduct and prepare any research that the manager might require;

  • Coordinate jobs of various suppliers and control their deadlines (i.e. constructors, events, service providers);

  • Work with government authorities on immigration, tax, any other official matters;

  • Work with service providers, coordinate their efforts, and control deadlines in servicing various legal entities;

  • Serve as a spokesperson for the manager on all matters;

  • Handle personal insurance matters;

  • Process various purchase requests, invoicing, and associated payments;

  • Fully organise private events (i.e. networking, birthday parties, etc.);

  • Oversee car & equipment maintenance with various service centres;

  • Provide various administrative support;

  • Personal life & family maintenance support;

  • Various ad hoc requests.


Requirements:


  • Solid experience as an executive PA is a must;

  • Russian as a native language, fluent English is mandatory;

  • Driving licence;

  • Exceptional organisational and time management skills, ability to lead complex projects;

  • Ability to work both independently and as a part of a team;

  • Knowledge of basic corporate administration;

  • Responsiveness, proactive, hands-on approach;

  • Accurate, structured, punctual, flexible and resourceful person;

  • Eagerness to get involved in things without past experience and get them done;

  • Good sense of style & aesthetics;

  • Eagerness to dive into and solve non-standard and seemingly unsolvable tasks;

  • Comfortable working flexible working hours. Generally 9-18, however sometimes early/late/weekend hours may be necessary, while there’d be free time during the day.


Benefits:


  • Work in a cool new office in Limassol with talented co-workers and a creative atmosphere. If you are not based in Cyprus, we are ready to provide relocation package;

  • Truly amazing boss;

  • Constant opportunities for personal & professional growth, great experience working in the international creative company;

  • Free lunches in our corporate canteen;

  • Health Insurance.


Interested? Send your CV to anastasiia.lapteva@id.thesoul.io and don't forget to write the vacancy's name in the subject line of your message!


We appreciate your interest in our roles and the company. Your CV will be reviewed carefully by our team, and if we are ready to move forward with your application, one of our recruiters will contact you and explain the next steps.


TheSoul Publishing is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and we do not discriminate based upon race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other characteristic protected by law. We care for the privacy of our candidates and all the data you provide to us is maintained, protected, and confidential.

 

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